Employment: Application Letter

 

Правила та методика складання і заповнення анкет. Резюме

Резюме. Анкети. Їх види

CV (Автобіографія).

 

Мета:   сформувати уміння та навички монологічного та діалогічного                                            ділового мовлення за даною темою, розвивати логічне                                                                                     мислення у веденні бесіди, вміння аналізувати та узагальнювати,                                                         мовлення в аспекті логічного викладу думок, вдосконалення                                                                       навиків читання та письма ;

Студенти (учні) повинні:

знати:  -  тематичну лексику за темою «Resume. Application and its kinds. CV”.

   кліше та вирази необхідні для заповнення анкет та написання                                            резюме, автобіографії (CV) та супровідного листа.

вміти:  складати діалоги за темою, заповнювати анкети та правильно                                            оформляти резюме та CV, грамотно відповідати на запитання                                                         «роботодавця»

Забезпечення заняття:

Роздатковий матеріал:   копії тематичної лексики, фрази та кліше за темою,                                                                        приклади діалогів та розмовних фраз, картки із                                                                                                   вправами та завданнями.

Наочність:    опорні конспекти з теми; презентація “Job Interview”;

Технічні засоби навчання:  мультимедійний проектор, ноутбук.

 

Питання для актуалізації опорних знань:

 

1.      Подзвоніть на фірму, яка Вас цікавить. Не забудьте поцікавитися:

 Have you received my covering letter and resume?

 When is the deadline for application?

 Do you need a letter of recommendation or any other references?

 Is it necessary for applicants to have commercial experience?

 

The theme of the lesson Resume. Application and its kinds. CV.

Навчальна мета

Practical Aim: to learn how to apply for a job; to discuss the peculiarities of the job interview and resume; to talk about your favourite profession; to conduct dialogue between an employer and applicant; to learn how to write own resume and application form.

Освітня мета

Educational Aim

 To develop student’s personal skills in learning and understanding; to activate speech habits of students; to develop learner’s habits of maintaining a dialogue; to practice student’s listening comprehension skills.

 

Виховна мета:

Cultural Aim: to develop positive attitude towards life, to develop creative thinking; to develop student’s independence and self-control in communicative situation;

 

 

New material presentation and practice:

         Discuss the problem “Choosing a profession is not an easy task” (Students ask questions to each other, discussing the problem);

         Answer the following questionnaire yourself and ask your friend to answer;

         Say which profession is described in each of the following examples;

         Pre-reading task (new vocabulary);

         Match the words to their synonyms;

         Read the text “Applying for a job”;

         Post-reading tasks (answering the questions, filling the table);

         Pre-listening task (while listening to the text “Resume” answer the questions);

         Post-listening tasks (answer the questions, write a resume, work in groups. Students are divided into three groups. Each group is given the task, written on the card).

2.9. Пояснення дамашнього завдання:

 Setting the home-task

        Write a letter of application and resume;

        Act out a dialogue “At the interview”

 

Employment:

Application Letter

 

 The application letter (sometimes called “a cover letter” because it is sent with a C.V. in the same envelope) is aimed at getting a job interview.

 There are two types of application letters. A solicited application letter is sent to a definite, or announced, job opening. An unsolicited or “prospecting” letter is one sent to a company that has not announced an opening. The objectives of an application letter are:

 

-          To get attention;

-          To introduce qualifications;

-          To present evidence;

-          To encourage action

Remember, your application letter will represent you to the employer. If several applicants have the same qualifications, only those writing impressive letters will be interviewed.

 

Comments

 

Application letter –    лист-заява; анкета;

Cover letter –     супроводжувальний лист;

Solicited letter –     закритий лист;

Unsolicited (prospecting) letter –   відкритий лист;

To present evidence –    презентувати докази

 

Task 1.

 

Read the passage, summarize the main points, use them as guidelines in your job search.

 

Advice for Job Seekers

(By Robert M. Hochheiser)

 

 The only reason for sending your application letter is to motivate an employer to meet with you. And it means that you shouldn’t say anything in a letter that has even the slightest chance of keeping you off his already overcrowded interview schedule.

 In the first paragraph of your letter, identify the job you are writing about. Mention how you found out about the job. Was it through a newspaper ad or did an employee with the business tell you about the job?

 The next paragraph should talk about your abilities. Tell why you are a good person for that particular job.

The final paragraph should contain two items: a request for an appointment at the employer’s convenience and information about when and how you can be reached.

If you think the boss wants an MBA and you haven’t got it, don’t mention your education. Does this mean that you should lie? No, it only means that you shouldn't volunteer information that might be considered in a negative light. Be specific, focus on how good you are and don’t say anything that might be viewed as negative. Most important, ask for an interview.

Tailor your application as closely as possible to the known or probable requirements of the job you seek. That may be difficult if you are sending out hundreds of applications. Use a series of well-written letters, each of which highlights your strengths relative to a specific set of hiring requirements, and whenever possible, personally addressed.

 

Comments

 

At the employer’s convenience –   коли буде зручно роботодавцю;

Job requirements –     функціональні обов’язки;

To highlights one’s strengths   акцентувати чиїсь позитивні якості;

Hiring requirements –    вимоги до кандидати на посаду

 

 

Modal Letter   Address   Date Addressee’s name Job title Company name Company address Salutation Body of the letter Introduction Main part Closing   Parting   Signature   Sender’s  name   Enclosure

 

Components of the Application Letter

Address

 

Great Britain      USA

 

10 Spring Gardens     145 Chinaville Rd

London SW1A 2BN     Lake Forest, 1L 60045

United Kingdom      USA

 

The Date

 

The date is written below the sender’s address, sometimes separated from it by a space.

The traditional British variants:   11Apr. 2006; 11^th April, 2006.

The American variants:     April 11, 2002;  April 11^th, 2002.

 

The addressee’s name

 

E.g.: Mr. George Wright, Vice-President

 

The salutation

Dear Sir/Madam opens a letter written to a man/woman whose name is not known. “Dear Sirs” is used to address a company. In the USA a letter to a company may open with “Gentlemen”, followed by a colon.

 

The body of the letter

The body of the letter usually consists of three parts: introduction, main part and closing.

 

In introduction mention the source of information about the job and position you are applying for.

 

In qualifications describe your merits and qualities which correspond to the job description (It is a summary of responsibilities and duties of an employee).

In closing request for an interview.

 

The parting

 

The parting formula depends on the form of salutation: “Yours sincerely” is used if the letter begins with “Dear Mr/Mrs/M….”, “Yours faithfully” if the letter begins with “Dear Sir/Madam”, “Yours truly” or “Very truly yours” if the letter begins with “Gentlemen”.

 

Comments

 

dear       шановний;

courtesy title      ввічливе звертання;

job title      посада;

body of the letter     зміст листа;

at your convenience     у зручний для Вас час;

Yours sincerely / Yours faithfully   з повагою;

enclosure /enclosed     додається

 

Task 2

Match the synonyms

1. secret	a. error
2. when it best suits you	b. salutation
3. surname	c. layout
4. mistake	d. forename/Christian name
5. I would be grateful	e. job title
6. to give proofs	f. at your convenience
7. position	g. confidential
8. looks	h. I would appreciate
9. first name	i. family name
10. greeting	j. to present evidence

 

Task 3.

 

Study the application letter. What’s wrong with it? What information is missed, what is redundant or irrelevant? Rewrite it in a more professional way.

 

Dear Ms. Collins:              I saw your advertisement for a new reporter, and I wish to apply for the job. Enclosed is my resume and some clips for your consideration.        Although I have made my living in marketing, writing and news have always been my first love. I have been writing features for a couple of local newspapers while working at market research. I majored in journalism at State university and did an internship at Island Hopper News in my junior years. While I may not have all the hard news experience you are looking for, I certainly know how to write.   My best regards, Angela Reed

 

Tips

 

A good application letter should:

 

• be personal (have the name and position to whom it is addressed);
• give the reason of applying for a particular company;
• be persuasive, i.e. written according to the AIDA formula:

”Attention –Interest – Desire – Action”

• use simple and direct language:
• have perfect spelling, punctuation and grammar; no typing errors are admitted;
• have ethic attractive layout;
• be printed / written on top quality paper;
• be short (one page long), standard, and businesslike;
• be original; photocopies are unacceptable.

 

 

 

Functional Language

Application Letter Writing

 

Referring to the job advertisement in…..	Відносно оголошення про роботу в ….
I apply for the position of…..	Я хочу отримати посаду……..
I would like to apply for the position of…. advertised in this month’s edition of……	Я хотів би подати заяву на посаду….. згідно оголошенню в періодичному виданні…. За поточний місяць
I am writing to you concerning your advertisement of a vacancy for a bilingual secretary to work in your export department	Звертаюсь до вас по оголошенню про вакансію двомовного секретаря в експортному відділі
I am answering your advertisement for the post of Bank trainee which is published in….	У відповідь на Ваше оголошення про вакансію стажера в банку, яке було опубліковане у……
I am writing to ask if you might have a vacancy in your office for an account clerk	Звертаюся до Вас з питанням про наявність можливої вакансії бухгалтера у Вашому офісі
I was recommended by Mr…. who is currently working in your firm to write to you concerning a possible post in your department	Товариш…, який в даний час працює У Вашій компанії, порекомендував мені звернутися до Вас з приводу можливої вакансії у Вашому відділі
I am particularly interested in the position you offer, as I know my previous experience and academic background would be valuable in the area of… (engineering, business, accountancy).	Посада, яку Ви пропонуєте, викликає у мене особливий інтерес, так як мій попередній досвід і освіта могли би бути корисними у сфері….. (техніки, бізнесу, бухгалтерії).
I am sure I would be successful in this post as I have now gained the experience and skills that are required	Я впевнений, що досягну успіху на цій посаді, так як володію необхідним досвідом і навиками
During my time at …. I worked on several projects which were very successful	За час роботи в….. я розробив декілька проектів, які були досить успішними
At…… company my duties included…	В компанії…… в мої обов’язки входило……
I graduated from…. College in 2001 with a diploma in……	У 2001 році я закінчив……інститут і отримав диплом по спеціальності……
Speaking about my proficiency in foreign languages they are the following: English – excellent, German – fluent, French – good.	Мої знання іноземних мов: англійська – відмінно, німецька – вільно, французька – добре
I would appreciate the opportunity to discuss my qualification with you at your convenience	Буду вдячний за можливість обговорити з Вами мою кваліфікацію у зручний для Вас час

 

 

 

 

 

 

Resume

 

Resume is a summary of education, work experience, and qualifications. There are two terms which exist in parallel: C.V. (Br.), or curriculum vitae, which comes from Latin and means autobiography, and resume (Am.) which is borrowed from French and means a summary. There is no much difference between them except that a resume is usually shorter (one page long) and written by those applicants who have little work experience.

The resume is very important in job searching. It is calling card which is purposed to attract the interest of the prospective employer.

The resume should describe an applicant’s personality and demonstrate his energy, ambition, and ability to work in teams. It should give the employer a sense that this candidate would be a good investment for the company.

An effective resume must make a good first impression. Of course, appearance is important but content is even more crucial. The information in resume needs to be well-organized, easy to read, and result-oriented. It usually includes personal information, professional and volunteer experience, special skills, education, accomplishments, and references.

An effective resume should address the employer’s needs. Its aim is to show the prospective employers how an applicant’s skills, accomplishments and abilities match their needs and organization goals. The best way to achieve this is to include only the work experience that is relevant to the job you are applying for.

Every day employers sort through piles of resumes and typically devote 30 seconds or less to each one. Employers won’t read any more than two pages, anyway.

There are two main formats of resume: chronological and functional. The most popular among the beginners is chronological resume. In the chronological resume a list of education and work experience is presented in a reverse chronological order. This is followed by a statement explaining job re4sponsibilities.

In the functional resume experience and skills are given under the job title, without dates or places of an employment. In the functional resume, emphasis is placed on what you’ve achieved and not where and when you achieve it. It is particularly useful if you have made many changes from one field to another or previous jobs are unrelated to the current position.

The matter of fact is that even an excellent resume will not get you a job all on its own. But it does show that you take your career seriously and help you to market your skills and experience. A good resume helps you to pique a prospective employer’s interest and prevents you from achieving circular status.

 

Comments

 

Resume / C.V.      резюме, автобіографія;

сrucial       вирішуючий;

accomplishment     досягнення;

reverse       зворотний;

self-assessment     самооцінка;

self-inventory      підведення своїх досягнень;

to pique      викликати;

circular status      біг по колу.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Model: Chronological Resume

 

Name: Address: Tel / fax / e-mail: Date of birth: Nationality: Marital status: (single, married)   Job objective: (optional)
Summary of qualifications / skills: (optional)
Work experience:	(job-by-job history in a reverse chronological order, starting with the most recent position, including dates, companies and their location, positions, responsibilities and duties, accomplishments and promotions, military service and volunteer work)
Education:	(degrees, diplomas, and certificates listed in reversed chronological order, names and location of schools / institutes / universities attended, graduation dates etc.
Honours, awards, fellowships:	(years and names of prizes or awards)
Special skills:	(computer literacy, names of software programs, hardware or other equipment; driving license)
Languages:	(levels of proficiency: proficient, excellent, fluent, good)
Activities and interests:	(names of organizations, societies, kinds of sport, other specific activities)
References (testimonials Am.)	(names, jobs titles, addresses, phone / fax/ e-mail of 2-3 people who know your work well)

 

Comments

 

marital status     сімейний стан;

reference, testimonial AM.   рекомендація;

job-by-job     посада за посадою;

major      спеціальність;

grade point average (GPA)   середній бал;

internship     інтернатура, стажування;

job objective     пропонована посада;

 

Task 1

 

Study the following abbreviations, tick those which correspond to you

 

B.A.= Bachelor of Arts –     бакалавр гуманітарних наук;

B.L.= Bachelor of Law –     бакалавр права;

B.S.= Bachelor of Science –     бакалавр точних наук;

CSE = Certificate of Secondary Education – атестат про середню освіту;

M.A. = Master of Arts –     магістр гуманітарних наук;

M.B.A. = Master of Business Administration –  магістр економіки;

М.Ed. = Master of Education –   магістр педагогічних наук;

M.S. / M.Sc.= Master of Science –    магістр точних наук;

Ph.D. = Doctor of Philosophy –    доктор філософії

 

 

Task 2

Study the list of action verbs, use them in your resume

Action Verbs

Accomplished	Виконував
Administered	Управляв
Applied	Застосовував
Arranged	Організовував
Audited	Перевіряв звітність
Charted	Замовляв
Compiled	Складав
Contracted	Заключав (договір)
Controlled	Керував
Counseled	Консультував
Delivered	Постачав; читав (лекції)
Distributed	Розповсюджував
Elaborated	Детально розробляв
Estimated	Попередньо оцінював
Evaluated	Давав оцінку якості
Examined	Перевіряв
Expanded	Розвивав (торгівлю)
Filed	Вів торгівлю
Handled	Керував; обробляв (вантажі, документи; продавав)
Implemented	Застосовував
Instructed	Навчав
Liaised	Підтримував зв’язок
Maintained	Обслуговував (обладнання)
Managed	Управляв
Monitored	Контролював
Motivated	Стимулював
Negotiated	Вів переговори
Operated	Працював на машині
Ordered	Замовляв
Outlined	Описував в загальних рисах
Performed	Виконував
Processed	Обробляв
Provided	Забезпечував
Purchased	Купував
Recorded	Реєстрував
Recruited	Наймав на роботу
Repaired	Ремонтував
Reviewed	Перевіряв
Scheduled	Складав розклад
Searched	Досліджував
Supervised	Керував
Supported	Забезпечував
Traced	Підсліджував
Trained	Навчав
Verified	Перевіряв, контролював

 

Examples:

 

Supervised five subordinates.

Arranged summer schools for teachers.

Managed performance of three projects

 

 

 

Letter of Recommendation

 

 (You may also come across the following names of the document: “Recommendation letter”, “Letter of reference”, and “Reference letter”. “The letter of Reference” differs from the “Letter of recommendation” by that it does not recommend the candidate for the post but only presents information about him.)

Letter of recommendation is written to present an honest evaluation of the applicant personality and to give characteristics of his working abilities and qualifications. Its main aim is to present objective and helpful information about the candidate which is to help in making decision on whether or not to9 accept a candidate. As a rule, letters of recommendation are written in response to a request from the applicant or the prospective employer.

Letter of recommendation is written only in positive. It’s better when a reference knows the candidate quite well. The better the reference knows the candidate the more effective would be the recommendation.

Most employers are particularly interested in applicant’s proficiency and such qualities as communication, ability to work both in a team and independently, self-motivation, responsibility, and loyalty to the company. The want specifics, not generalizations. It is good to say that the applicant is hard-working but it should be backed up by some examples. Positive evaluation of a candidate may be reinforced by comparing and ranking him among other employees.

A letter of recommendation is a confidential document and sometimes an applicant is not supposed to see it. It should be signed by a reference and bear his name, position, phone number, e-mail or post address in case a prospective employer would decide to check the information. A candidate can apply for a letter of recommendation to his former employer, supervisor, teacher, University professor, or colleague.

Comments

applicant     претендент, кандидат;

prospective employer    майбутній (потенційний) роботодавець;

a reference, a recommender   особа, що дає рекомендацію;

proficiency     досвід, вміння, майстерність;

self-motivation    наявність життєвого досвіду;

specifics     конкретика;

confidential     конфіденційний, секретний

Task 1

Study the model of the letter of recommendation, compose your own one.

MODEL

LETTER OF RECOMMENDATION

Addressee’s name                                                                                            Date Position Address   Salutation:           (Dear Mr / Ms / To whom it may concern)   Re: /                  Reference for / Recommendation of (applicant’s name)   Opening:          (name of the candidate and the position sought)   Body:               (description of qualifications, accomplishments and qualities)   Closing:           (summarizing and general evaluation)   Parting   Name of a reference   Job title / position   Phone number /fax / e-mail/ address

 

Task 2

Study the vocabulary; use it to diversify your letter of recommendation

 

Adaptable      здатний швидко адаптуватися;

Ambitious      честолюбивий, амбіційний;

Broadminded      з широкими інтересами, кругозором;

Cheerful      привітний;

Co-operative      здатний до співпраці;

Creative      творчий;

Flexible      гнучкий;

Friendly      дружелюбний;

Good natured      доброзичливий;

Intellectual      розумний, мислячий;

Reliable      надійний;

Resourceful      винахідливий;

Responsible      відповідальний;

Self – confident     впевнений в собі;

Self-motivated     з власною життєвою програмою;

Supportive      здатний надати допомогу;

Tactful       тактовний;

Trustworthy      достойний довіри;

Zealous      добросовісний, старанний.

 

FUNCTIONAL LANGUAGE

LETTER OF RECOMMENDATION

 

At the request of ….. I submit this confidential information…..	На прохання…… я надаю цю конфіденційну інформацію…..
His excellent command of English and oratory skills are obvious.	Його прекрасні знання з англійської мови і ораторські здібності очевидні
His tasks at that time were	В цей час в його обов’язки входило…
It quickly became evident that he is extremely knowledgeable about….	Незабаром стало очевидним, що він надзвичайно багато знає про …..
During the working period he demonstrated enthusiastic individual approach combined with pioneering spirit	За час роботи він проявив індивідуальний, повний ентузіазму підхід в поєднанні з ініціативним характером
He has introduced several innovations into the technological process of production…..	Він вніс декілька новаторських рішень в технологічний процес виробництва…..
He is always willing to share his experience and knowledge with other members of the staff	Він завжди готовий поділитися своїм досвідом і знаннями з іншими членами колективу
In conclusion I should mention that he is extremely responsible	На завершення я мушу відмітити, що він досить відповідальний
He is always cordial and professional in his relations with our staff	Він завжди душевний і компетентний по відношенню до співробітників
In my opinion, he would be an asset to your company	На мою думку, він буде знахідкою для Вашої компанії
I am pleased to recommend….	Я із задоволенням рекомендую
Therefore, I can recommend Mr…. without any hesitation.	Таким чином, я можу рекомендувати ….. без усяких сумнівів
Were he return to us, we would be glad/ pleased to rehire him	У випадку повернення, ми будемо раді знову прийняти його на роботу

 

 

 

 

 

 

Application Form

 

For many jobs, you will be given an application form to fill in. Application forms vary from company to company; questions on them may be different. Take time to study the form before you write in the information. The easiest way to be prepared for filling in an application form is to carry a summary of your information with you. Your personal information can be written in a little notebook. You may also take a copy of your resume. People will form an impression about you based on the way you fill in the application form, too.

Some applicants ask for two copies of an application form to use one of them as a rough copy. The best thing is to take the forms home where you can take as much time as you need to fill in the form neatly and correctly. If you must do it in the office and have only one copy of the form, notice how much space you have for each answer. Think over each answer before writing it. Follow the instructions: does the form tell you to print, write, or type the information? If block capitals are required, make sure you use them.

 

Comments:

 

To print       писати друкованими літерами;

Block capitals      великі друковані літери;

Ball-point pen      кулькова ручка;

Erasable pen       коректор;

 

PERSONAL   Name ______________________________________Social Security №_______                                  Last                               First                                     Middle Present address ______________________________________________________ Phone №. ______________________ Sex:    M ________ F _________ Height: __________ Weight: _________ Marital status:      Single _____ Married ______ Divorced _______Widowed_____ Date of Birth __________Nationality _________ №. Of Children__________ Present Position_____________ Driver’s license__________________ Person to notify in case of emergency _____________________________   EMPLOYMENT DESIRED   Position applying for _________________ When available ___________________ Salary expected _______________ Have you ever applied for this company before? _________________ Where _________ When________________   RECORD OF EDUCATION School Attended Name and address Years Level Completed Degree or Grade Area of specialty Elementery________________________________________________________ High_______________________________________________________________ College______________________________________________________________ University___________________________________________________________ Other________________________________________________________________ Special skills (list)________________________________________________ Typing speed WPM__________________ Shorthand speed WPM___________ MILITARY SERVICE RECORD   Dates of duty: from _____________ to _________________ Branch of Armed Forces __________________ Rank at discharge________________________ Decorations received______________________       RECORD OF PREVIOUS EMPLOYMENT Past Employers:   Name and address of company Dates From / to Position Weekly Salary Reason for Leaving Name of supervisor

ADDITIONAL INFORMATION   Please use this space for further details of knowledge and experience that you consider are relevant. ____________________________________________   PERSONAL REFERENCES   Please give names of three persons who can be consulted regarding your suitability for this post: Name of occupation _______________ Address_________Phone №.____________   PHYSICAL RECORD   List any physical defects which preclude you from performing certain kinds of work.____________________________________________________________ Have you had a major illness in the past 5 years?____________________ Were you ever injured?__________________________ Give details__________ Have any defects: in hearing?_______ in vision?_________in speech? ___________   Date______________________________ Signature______________________

 

FUNCTIONAL LANGUAGE

Filling the Forms

Personal

 

Date of birth      дата народження;

Ethnic group      етнічна група, національність;

Marital status      сімейний стан;

Social security number (SS#) -    номер соціального страхування;

Ailment      недуги;

Illness       хвороби;

Physical disability, handicaps   фізичні недоліки;

To preclude      перешкоджати;

Creed       релігійні переконання;

Violation      порушення (прав);

Mode of living     стиль життя;

Education

Academic      університетська (освіта);

Vocational      професійна;

Extra – curricular     додаткова (про предмети);

Major (subject)      основний предмет, спеціалізація;

Post –graduate course     аспірантура;

Scholastic average     середній бал;

Work History

When / Date available -     коли можете приступити до роботи?

Immediate supervisor     безпосередній начальник;

Reason for leaving     причина звільнення;

Left to pursue other opportunities звільнився в зв’язку з переходом на іншу роботу;

Personal reasons     за власним бажанням;

Personal references     рекомендації;

Fair employment practice law   трудове законодавство;

 

Military

 

Have you taken any training under the G.I. Bill of Rights?  Чи проходили військову підготовку?

Branch of service     рід військ;

Decorations      нагороди;

To discharge      демобілізуватися;

Injuries sustained     отримані поранення;

Rank       звання;

Reserve      запас;

Affidavit      письмове свідчення під присягою;

Resignation      відставка;

 

Other expressions

 

Check one      відмічати хрестиком і «галочкою»;

Person to notify in case of emergency особа, котру потрібно повідомити у випадку незвичайної ситуації;

N.A. (not available)    нема в наявності;

Have you ever been bonded?   Чи були Ви під вартою;

The facts set forth above in my application for employment are true and complete -

Дана анкета заповнена мною правильно і повністю;

False statements on this application shall be considered sufficient cause for dismissal – Неправдиві свідчення в анкеті можуть слугувати підставою для звільнення;