OLHA RUDAKOVA

 

 

 

 

 

 

 

 

ONLINE MEETINGS

PHRASEBOOK

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2022

 

PHRASES TO START A MEETING Are we good to go? Is everybody ready to start? Let’s get the meeting started. Ok, let’s get started, shall we? Ok, let’s kick off. Let’s get the ball rolling (get the ball rolling = begin). Today, we are going to start off by looking at (start off by = begin by).

 

          APOLOGIZING FOR BEING LATE

Sorry I'm late Sorry for being late.

Sorry I got kicked out.

I had to update Zoom/Teams etc.

I had to restart my computer. 

I couldn't find the link to the meeting.

I mixed up meetings/links.

I had a problem with a connection.

My previous meeting ran over (time) a bit.

My previous meeting went over (time) a little.

I got held up in another meeting.

I got held up with the campaign report.

 

          VIDEO AND SOUND CHECKING

Can you see me?

Can you hear me?

I can hear you but I can`t see you.

I can`t hear you very well.

There are some problems with my Internet connection.

All good on my end.

          TALKING ABOUT VIDEO

Am I frozen?/ Is my video frozen?

You`re frozen./ Your video/screen is frozen.

Did I freeze?/ Did my video freeze?

You/Your video froze (for a moment here), but it`s OK now.

Your video is / You're (a bit) blurry. Try switching it off and back on.

The screen / the video is blank. Is your camera on? Can you switch/turn it on?

I can only see your forehead / your chin. Could you adjust your camera (position) sothat I can see your entire face?

I think I may have a problem with the connection.

The image and sound are out of sync.

You’re breaking up a little bit.

 

          TALKING ABOUT SOUND

Can you hear the audio?

I can’t hear you / I’m having trouble hearing you.

Your mic is off.

Please turn your mic off.

Are you on mute? / I think your microphone is off.

         I think my speaker isn`t working. Let me switch to my headphones/ earbuds. 

 I`m sorry but I can barely/hardly hear you.  Could you use your headphones/headset instead of your built-in speaker?

 There's (a bit of) an echo (on the line). Could you switch to your headset/headphones, please?

There's some background noise. Would you mind muting yourself while you're not saying anything, please?

There's some interference. Shall we try and reconnect?

 

          CONNECTION ISSUES

I'm having some technical issues/problems (here).

I'm having some issues/problems with the connection (today).

My connection is (a bit) poor/unstable/slow (today).

You're breaking up / cutting out (a bit).

You're lagging (a bit).

There's a (bit of a) lag.

I think / It looks like we've lost Tom.

I think / It looks like Tom's been/got cut off / disconnected / kicked out.

We lost you (for a minute there), Tom.

You were/got cut off / disconnected / kicked out (for a minute there), Tom.

Sorry, I was/got cut off / disconnected / kicked out.

Where were we?

Where was I?

What was I saying?

Let me try switching to another network.

Let me try switching to mobile data / to my mobile network.

Can we switch to Zoom/Teams?

Shall we restart the meeting / the call?

 

          SCREEN SHARING

Let me share my screen (with you).

Can I share my screen (with you)?

I’m going to share my screen / desktop.

I’m going to pull up my presentation.

Could you please share your screen with us?

Can you see what I’m showing you?

It's a bit blurry. Perhaps it hasn't loaded yet.

 – Can you see my screen? – Not yet. It's still loading.

Can you see it well / clearly? 

Do you want me to make it bigger?

Should I make it bigger / enlarge it?

Scroll up, please/ Scroll down, please.

 

ASKING FOR CLARIFICATION

Could you speak more slowly, please Could you repeat/explain that again?

Could you repeat that last bit, please?

Could you speak up please (a little louder)?

I didn’t get that I am sorry could you say it again?

Could you go through that again because I didn’t quite understand it?

I didn’t quite get it. Perhaps you could go through that again.

 

 

          ASKING TO WAIT

Hold on a sec. Let me put the link in the chat.

Can you hold on a second? I'll find the file and sand it to you.

Could you just give me a minute? I'm afraid I need to restart my computer.

Just give me a sec. I'll upload the spreadsheet to the shared folder.

Please bear with me while I download the file.

If you'll just bear with me for a moment, I'll find the file and share it with you.

 

INTERRUPTING AN ONLINE MEETING Sorry, would you mind if I asked a question? Just to clarify are you saying that… Could I interrupt you for a minute? Would you mind if I jumped in there, please? Would you mind if I butted in? (American English) Can I stop you for just one minute, please? One minute please, it seems we haven’t discussed… I’ve got something to say. Could I butt in, please?

-  Hold on a minute, please, just for a minute. We don’t seem to have discussed that in much detail.

-  One minute, please. Could we go back over it because I’ve got some questions?

 

LEAVING THE MEETING

I'm sorry. Will you excuse me for a sec? I need to take/answer this (call).

It's important.

I'm sorry. There's someone at my door. Will you excuse me for a minute?

I'll be right back.

Can you hold on a second? I need to grab a pen.

Will you give me a minute, please? I have to answer my door.

I'm afraid I have to jump on another call now. Shall we catch up next week to discuss it further?

I'm afraid I have to be going now. I'll send you all the details by the end of the day.

I'm afraid I have another call starting in 5 (minutes). Can we follow up on this next time?

 

MOVING ON IN AN ONLINE MEETING Let’s move on to the next item. Let`s pick up where we left off. Where did we leave off last time? Moving on, let’s take a look at the task/item/ex. number… Let’s pencil in another meeting for next Wednesday. Okay, guys, there’s a bit of a time issue here. So I think we should move on. We’re running out of time. Let’s pencil in another meeting for next Wednesday.

 

SUMMARISING AND CLOSING A MEETING

What have we done so far?

What have we covered so far?

In summary, we’re going to…

This is what we’ve agreed on…

I think we can leave this here for today.

I guess this is a good place to leave things today.

We can pick this up again tomorrow/next week/on Wednesday.

 

          SOME OTHER USEFUL WORDS

üvideo conference

ühost

üparticipants

ücamera on

ücamera off

üadjust volume

ümicrophone on

ümicrophone off (mute)

üshare screen

üpoll

üturn up the volume

üturn down the volume

üchat

ürecord the session

LINKS TO THE VIDEO (watch and listen) https://www.youtube.com/watch?v=QOUOsneeB-w https://www.youtube.com/watch?v=O3kg_dWkmCA https://www.youtube.com/watch?v=LltiR8lbifM https://www.youtube.com/watch?v=yxw77hO0Gmc https://www.youtube.com/watch?v=PLhAzAymMsY